Get Involved

PRIVACY POLICY

  1. Introduction
    • This privacy policy notice applies to ufs-coalition.org and any other Sustainable and Inclusive Urban Food Systems Coalition – “The UFS Coalition” forms, or services, in addition to any event organized by the UFS Coalition or general interactions with the UFS Coalition or its representatives. Together with the user agreements that the UFS Coalition website, events, or services might have, this privacy policy governs the UFS Coalition´s data collection and use.
    • For the purpose of the EU 2016 General Data Protection Regulation (the “GDPR”), the UFS Coalition acts as data controller.
    • The UFS Coalition does not have any responsibility on how other platforms and websites outside of the UFS Coalition´s controlled websites, use and share users´ personal information, even if those platforms / websites have a link on or from the UFS Coalition website. It is the responsibility of the users to check in each specific case if other websites provide a safe environment for their personal information from unauthorized access, use or disclosure.
  2. Personal data collected by use of Cookies
    • The UFS Coalition website might collect internet Cookies from all its users. The purpose of Cookies is to improve your online experience on our website by informing the webserver that you have returned to a specific page, which allows it to load the page faster with your personal features and to save time. Cookies are text files created from the moment you download the webpage and is stored on your computer by a webpage server. They are uniquely assigned to you and can exclusively be read by the webserver in the same domain which issued the Cookie. They cannot be used to runs programs or viruses.
    • Examples of Cookies are the Google analytic tools, used for the UFS Coalition website to collect information about your computer that is automatically provided to its server. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by the UFS Coalition for the operation of its website, to maintain quality of the service, and to provide general statistics regarding uses of the UFS Coalition website.
    • You have the ability to accept or decline Cookies. If you choose to decline Cookies, you may not be able to fully experience the interactive feature provided by our websites.
  3. Collected data collected from registered users
    • The UFS Coalition may collect, through the submit process indicated In the “Get Involved” page, through the registration to one of its newsletters, through the registration to one of its virtual events and webinars, through the registration and/or participation to an UFS Coalition in-person event, through personal communication with the UFS Coalition Members or one of its representatives, and through any services that the UFS Coalition provides, the following personal information:
      • First Name
      • Last Name
      • Organization Name
      • Organizational Type
      • Topics of interestEmail
      • Phone number
      • Organization Address
      • Country
      • Photos
    • In case of registration on a website, an identification number is assigned to register users. This user id can help track any changes requested by the user when submitting data on one of our website which allows uploading.
    • Virtual events organized by the UFS Coalition are hosted on third parties platform. All interaction with these platforms in the context of a virtual event organized will be covered by the privacy policy of the said platform.
    • In the case of communication by email with the UFS Coalition, your personal information will be collected to enable you to deliver the services you have requested.
  4. Use of personal data
    • Personal data are used exclusively for the legitimate purpose for which they were collected (services provided by the UFS Coalition, newsletter, in-person and virtual events and webinars, communication with the UFS Coalition) or for the good functioning of the website. The UFS Coalition may use your personal data for the following:
      • Personal data resulting from cookies:
        • To adapt the presentation of the content of the UFS Coalition website in order to align it with the technical specifications of your computer.
        • To get to know how the UFS Coalition  can improve services based on how you use them.
      • Personal data provided through  forms, or through any kind of services provided by the UFS Coalition:
        • To contact you for communications related to the services provided by the UFS Coalition.
        • To provide you with specific information, support or other requested services.
        • To communicate with you about a meeting, conference or event related to the UFS Coalition, or our members.
        • To get feedback or input from you.
        • For any other interactions that you may have with the UFS Coalition.
      • Photos collected or taken by the UFS Coalition in the context of an event might be used for internal and external communication related to the event.
      • Recordings of the UFS Coalition virtual events and webinars might be used for internal and external communication related to the event.
      • Personal data provided by registering to a newsletter will only be used for the purpose of sending you the newsletter you registered to.
    • The UFS Coalition might also use your personal data for the purposes of the pursuit of its legitimate interests. The UFS Coalition ´s legitimate interests are
      • At global level: Support local and regional governments to engage in global policy debates,
      • At national, local and regional levels: Support national, local and regional governments in meaningfully engaging with one another with the aim of harmonizing policies and programs related to food systems.

The UFS Coalition aspires to achieve the following:

  • Creation of a space for dialogue among stakeholders for urban food systems transformation;
  • Leveraging and facilitation of knowledge/experience exchange for evidence-based policy design and implementation;
  • Continued inclusion of various sectors beyond governments at different levels,
  • Leveraging resources to support the capacities of urban administrations to integrate food systems into urban policies, planning and investments.

Therefore, the UFS Coalition uses your personal data to communicate with you in the context of the following activities:

  1. Mobilize and support local and regional governments to engage in global policy debates;
  2. Mobilize and support national, local and regional governments in meaningfully engaging with one another with the aim of harmonizing policies and programs related to food systems;
  3. Create a space for dialogue among stakeholders at all levels;
  4. Leverage and facilitate knowledge/experience exchange among key stakeholders;
  5. Facilitate the production, management and distribution of appropriate data for evidence-based policy design and implementation;
  6. Promote continued inclusion of various sectors beyond governments at different levels;
  7. Mobilize and leverage human and financial resources to support the capacities of urban administrations to integrate food systems into urban policies, planning and investments.

In the context of the above missions, the UFS Coalition might also transfer your personal data to its partners and donors.

  • The UFS Coalition will never use your personal data for any commercial use.
  • The UFS Coalition will not place your personal data on any mailing list that you do not opt-in to.
  1. Disclosure of personal data
    The UFS Coalition does not use or disclose your personal data without your explicit consent, except for the following situations:
    • In cases where disclosure is required by law.
    • In good faith, when disclosure is made necessary to protect the UFS Coalition ´s right of property, and/or the personal safety of its users or the public.
  2. Data Storage
    • Personal Data are stored in the servers of ICLEI e.V., based in Germany, and are therefore subject to the German Federal Law on Personal Data (“Bundesdatenschutzgesetz”), as currently amended, and to the 2016 EU General Data Protection Regulation.
    • ICLEI e.V. will hold your personal data on its servers for as long as needed to achieve its legitimate purposes. The appropriate duration of retention of personal data is determined by this, as well as, by their nature and sensitivity, also considering an assessment of the risk of unauthorized use or disclosure of those personal data. ICLEI e.V. will automatically delete all data which is no longer considered relevant for its purposes.
    • ICLEI e.V. is committed to the security of your data and consequently takes all appropriate measures to prevent the loss of your data or access without authorization. Access to personal data is strictly restricted to a limited number of ICLEI staffs which are subject to a duty of confidentiality.
    • In the unlikely event of a data security breach, ICLEI e.V. will promptly notify you and take all the necessary measures to protect your data.
  3. Rights on your personal data
    • The 2016 EU General Data Protection Regulation provides you with the following rights over your personal data:
      • Access your personal data.
      • Require the correction of any mistakes in your personal data.
      • Request the data controller to delete all your personal data from our servers (right to be forgotten).
      • Demand the transfer of all your personal data to a third party (data portability).
      • Forbid use of your personal data for direct marketing.
      • Restrict the use of your personal data to certain conditions.
      • Claim compensation for damages resulting from a violation of any applicable personal data protection laws.
    • For any request concerning your rights please contact us at [email protected].
  4. Change to the privacy policy
    Any change to this privacy policy notice will be published on the UFS Coalition website and registered users will be notified per email.
  5. Contact
    All questions or requests regarding the UFS Coalition personal data policy can be addressed to [email protected].

COOKIE STATEMENT 

Data collected by use of cookies

The Sustainable and Inclusive Urban Food Systems Coalition – “The UFS Coalition” collects internet cookies from all its users. The purpose of cookies is to improve your online experience on our website by informing the webserver that you have returned to a specific page, which allows it to load the page faster with your personal features and to save time. Cookies are text files created from the moment you download the webpage and is stored on your computer by a webpage server. They are uniquely assigned to you and can exclusively be read by the webserver in the same domain which issued the cookie. They cannot be used to runs programs or viruses.

 This website uses Google Analytics, a web analytics service provided by Google. Google Analytics uses cookies, which are text files placed on your computer, to help the website analyze how users use the site. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by the UFS Coalition for the operation of our services, to maintain quality of the service and to provide general statistics regarding use of the UFS Coalition website.

 The information generated by the cookie about your use of the website, including your IP address, will be transmitted to and stored by Google on servers. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.

 You may refuse the use of cookies by selecting the appropriate settings on your browser. However, this means you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

None of the information collected via Google Analytics personally identifies you.